1. Terms of Service (TOS)

Children to Cherish
Last updated: 09/24/2025

1. Overview

These Terms of Service (“Terms”) govern your use of the Children to Cherish website, services, and any materials we provide. By accessing this site, you agree to these Terms. If you do not agree, please discontinue use.

2. Mission and Scope

Children to Cherish is a volunteer-driven organization that coordinates supportive services, mentoring, advocacy, and practical assistance for children and families. Our website provides information, resources, volunteer opportunities, and contact options.

3. Acceptable Use

You agree not to:

• Use this site for illegal or harmful activities
• Attempt to disrupt or compromise the website
• Upload or transmit malicious software
• Misrepresent your identity
• Collect information about others from the site
• Post unauthorized or harmful content

4. User Submissions

If you submit a message, volunteer application, or inquiry:

• You grant us permission to respond and use the information to coordinate support services
• You confirm that the information is accurate
• You agree not to provide sensitive or confidential data unless explicitly necessary

5. Intellectual Property

All website content—including text, graphics, branding, and layout—is owned by Children to Cherish or used with permission. You may not reproduce, distribute, or modify content without written consent.

6. Links to Third-Party Sites

Our site may contain links to external resources. We are not responsible for their content, accuracy, or privacy practices.

7. Disclaimer

Children to Cherish provides general information for community support and volunteer coordination. Nothing on this site constitutes legal, clinical, or therapeutic advice. All programs are supplemental and not a substitute for licensed social services.

8. Limitation of Liability

To the fullest extent permitted by law:

• Children to Cherish is not liable for any damages arising from use of this site
• We are not responsible for third-party breaches, service outages, or technical issues

9. Changes to These Terms

We may update these Terms at any time. Updates will be posted on this page with a revised date.

10. Contact

Questions about these Terms may be sent to:
[Insert Contact Email]

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2. Volunteer Confidentiality Policy

Children to Cherish
Last updated: [Insert Date]

1. Purpose

This policy ensures that all volunteers protect the privacy and dignity of children and families we support.

2. Confidential Information

Volunteers may have access to:

• Basic information about a child or family
• Situational context shared by caregivers
• Observations made while volunteering

Volunteers must treat all information as confidential.

3. Rules and Expectations

Volunteers must not:

• Share identifying information about a child or family
• Discuss personal details with friends, family, or on social media
• Store child or family information on personal devices
• Take photos or recordings without explicit permission

Volunteers must:

• Report safety concerns directly to organizational leadership
• Keep all discussions professional and need-to-know
• Protect the identity and dignity of every child

4. Mandatory Reporting

Volunteers must follow applicable laws. If a child discloses safety concerns, abuse, neglect, or self-harm, volunteers must notify Children to Cherish leadership immediately so appropriate steps can be taken.

5. Consequences for Violations

Breaking confidentiality may result in:

• Removal from volunteer activities
• Termination of volunteer status
• Legal action where required by law

6. Acknowledgment

Volunteers must sign an agreement acknowledging they have read and understand this policy.

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3. Volunteer Code of Conduct

Children to Cherish
Last updated: [Insert Date]

1. Purpose

To provide clear expectations for safe, respectful, and professional volunteer behavior.

2. Core Expectations

Volunteers must:

• Treat all children, families, and volunteers with respect
• Maintain appropriate boundaries
• Use child-safe communication and behavior
• Follow staff guidance and organizational policies
• Arrive prepared and on time
• Keep commitments or notify us if unable to attend

3. Prohibited Conduct

Volunteers may not:

• Use inappropriate, abusive, or discriminatory language
• Engage in physical punishment or threatening behavior
• Give or receive expensive gifts from children or families
• Transport children without explicit written authorization
• Share personal contact information with minors without approval
• Use drugs or alcohol before or during volunteer activities
• Have unsupervised one-on-one interactions in private spaces

4. Use of Social Media

• No posting photos, locations, or identifying details of children
• No sharing volunteer experiences that compromise privacy
• No direct messaging with minors unless approved and monitored

5. Safety and Reporting

Volunteers must immediately report:

• Any safety concerns
• Suspected child abuse or neglect
• Boundary violations
• Concerning behavior from volunteers or adults

6. Consequences

Failure to comply with this Code may result in:

• Retraining
• Suspension
• Termination of volunteer status

Volunteers must sign the Code of Conduct before participating.

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4. Liability Waiver

Children to Cherish
Last updated: [Insert Date]

1. Acknowledgment of Volunteer Status

I understand that I am participating as a volunteer and not an employee, contractor, or agent of Children to Cherish.

2. Assumption of Risk

I acknowledge that volunteer activities may involve light physical activity, interaction with families, or participation in community settings. I assume full responsibility for my participation.

3. Release of Liability

To the fullest extent permitted by law, I release Children to Cherish, its leadership, volunteers, and affiliates from liability for:

• Personal injury
• Property damage
• Accidents
• Incidents occurring during volunteer activities

This does not waive liability caused by intentional misconduct or gross negligence.

4. Medical Treatment Authorization

In an emergency, I authorize Children to Cherish representatives to seek medical assistance. I agree to be responsible for any associated costs.

5. Personal Property

I understand that Children to Cherish is not responsible for lost, stolen, or damaged personal belongings.

6. Agreement to Follow Policies

I agree to follow the Code of Conduct, Confidentiality Policy, and all instructions provided by Children to Cherish.

7. Signature

Volunteers must sign and date this waiver before participating in any activities.

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5. Photo/Media Consent Policy

Children to Cherish
Last updated: [Insert Date]

This policy is optional and applies only when families or volunteers consent.

1. Purpose

To ensure photographs, videos, or media involving volunteers or children are used respectfully, safely, and with permission.

2. Consent Requirements

• No child may be photographed or recorded without the written consent of a parent or legal guardian.
• Volunteers may only take photos if authorization is given for a specific purpose.
• Consent may be withdrawn at any time.

3. Acceptable Use of Media

Authorized photos or videos may be used for:

• Program documentation
• Marketing materials
• Social media posts
• Website content
• Grant applications or reports

All usage is intended to promote the mission of Children to Cherish.

4. Restrictions

We do not publish:

• Images identifying a child’s full name
• Photos that reveal sensitive information
• Images that compromise dignity or privacy
• Photos taken in private or vulnerable settings

5. Volunteer Responsibilities

Volunteers must:

• Never take personal photos on their own devices
• Never post children’s images online
• Immediately delete any unauthorized photos
• Report media misuse to leadership

6. Withdrawal of Consent

Families or volunteers may revoke consent at any time by contacting us. We will stop future use and remove images when reasonably possible.